Backing up your photos

As photographers, we spend a lot of time thinking about how to take the most beautiful photos ever. Do you spend enough time keeping them safe?

How often do you back up your photos? If you have to think for more than a fraction of a second to answer that question, the real answer is ‘not often enough’

There are a few important steps to creating a backup strategy.

This is the easiest bit. Think about this: What do you want to back up? The answer, here, is probably either ‘my photos’, or ‘my photos and lots of other stuff’.

I do both – but I go out of my way to take better, more frequent, and more redundant backups of my photos, because they’re more valuable and important to me.

Automatic back-up at home – Until recently, I was using an Apple Time Capsule; but I’ve had two of the damn things fail on me within a year (and I’ve written a separate rant about that elsewhere). So I’ve upgraded to a Drobo FS instead (Amazon US / UK) – Firewire 800 and fully-redundant RAID means that even if one of the drives kick the bucket, I don’t lose any of my precious files.

Along the same trait is Automatic back-up over the internet – In addition to my Drobo, I use a service called Mozy, which is an online backup service (for more about why, see ‘store the backup’ below). It’s pretty clever, actually, for about $5 per month you get unlimited storage, and it takes backups in the background, all over the internet. By having your back-ups off-site, your stuff is still safe even if someone steals everything in your house, there is a fire, or similar horribleness. I signed up for a 2-year subscription, set it up, and haven’t looked at it since (apart from checking if it’s still backing up every now and then. It is. I’m impressed.)

If you don’t like Mozy, there’s always Dropbox, which is a bloody good solution, too; very well integrated, includes some clever sharing features, and is tightly integrated with your computer OS – you can even use it to keep folders synced between your different computers, and they have a clever online file browser, too.

That's 50,000 photographs just waiting to be destroyed because someone opened the hard drive enclosure to take a photo...

Consider RAID…

… Over a network: RAID solutions can work in many different ways – you can do them over a network (Check out ‘Network Attached Storage’ on Amazon (.co.uk or .com)).

… Hooked up directly to your PC or Mac: As far as stand-alone RAID goes, you can buy ready-built solutions (Like the G-Tech G-Raid 3TB FireWire 800 / Hi-Speed USB solution available from Amazon.com, or the WD MyBook 2GB solution from Amazon.co.uk) – but there are loads of other options available, too.

If you’re feeling thrifty and a bit DIY-tastic, you can build your own RAID solution by getting two big harddisks. I’m rather fond of Western Digital Caviar Green drives; they are reliable, quiet, and cheap-tastic: Amazon.co.uk / Amazon.com. In addition, you’ll need an enclosure. The Drobo seems to be the gold standard, but you don’t have to spend that much money; Look for Firewire 800 enclosures if your computer supports it – if not, USB2 or FireWire should do the trick.

I was kicking myself when I thought I might have lost this photo - turns out that I did have a backup of it, despite deleting the folder by accident. Phew! Click for bigger version on Flickr

Remember that you have to be sure that what you are backing up is actually working: There’s no good in taking a backup of a corrupted file. Obviously, you can’t check every file for integrity every time, but what you can do is to ensure that you keep older backups, too.

Only recently, I discovered that I had deleted a folder of pictures by accident several months ago. If I had only kept a recent snapshot of my pictures folder (as it were, pun fully intended), I’d have been buggered. Luckily (or rather: due to having a sane backup strategy), I was able to dig out an older backup of my photos folder, which still contained the deleted folder, and I was able to restore my photos. Phew!

For important shoots, I immediately burn them to DVD – that way, I know I have a backup somewhere which isn’t being touched.

Okay, so perhaps this bank vault is a bit over-kill, but if your photos are valuable to you (say, if you're a commercial photographer, or if you can't stand the thought of losing them), you might want to consider renting a deposit box, and keep a backup of your photos on an external harddrive there. You only need a tiny bank box, so it shouldn't cost the world.

It’s important to think about how you are storing your backups. Remember that you’re backing up for all sorts of reasons: If your computer breaks, and external harddrive is handy. But what if someone breaks into your house? It’s no good having a full set of backups on external harddrives if the thieves can just take them with them, too. House fires, floods, etc – there are lots of reasons why keeping your backups in your house is a good idea (they’re easily available), but there are risks, too.

Personally, I keep a harddrive connected to the network hidden away in the attic. That way, a casual thief is unlikely to run off with it, so even if my computer is stolen, I don’t lose my photos.

In addition, I keep a backup on an external drive which I leave at my parent’s house – it’s low-tech, and the backups are generally about 2 months old every time I swap the drive over, but it’s better than not having it handy.

Finally, I have the Mozy backups – although they would be a pain int he arse to restore: I’d have to download hundreds of GB of data. There’s an alternative way, too: ordering DVDs or an external harddrive with your data, but that, too, is a pain… In short, Mozy is my absolute last resort.

The best thing that might happen to you is that you go your entire life without ever having to restore a back-up. Nonetheless, it is an extremely good idea to try it anyway.

If you’re unable to restore your backups (perhaps there’s a problem with the backups? Maybe the restore feature of your favourite backup package isn’t working?), you may as well not bother with the hassle of backups at all: they’re only useful if you can use them if the worst happens.

The bank vault and harddrive photos are from iStockPhoto.

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